Problematic Expense Guide - A to Z
In the listing below you will find:
- The Most Common Unallowable Expenses that affect UNM Departments
- An Explanation as to why these Expenses are Prohibited
- Possible Allowable Alternatives and Exceptions
This listing is ALPHABETICAL by topic – A to Z.
You can also use CTRL-F to search within this web page.
Still have questions? Contact the appropriate Financial Services Accounting Office.
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PROBLEMATIC EXPENSE GUIDE - A TO Z
[Click on a topic below for more info]
Alcoholic Beverages for Gatherings Attended only by UNM Employees
Athletic, Entertainment & Leisure Activities and Events
Bottled Water & Other Refreshments for Employee Breaks
Building & Grounds Facility Repair & Maintenance on Albuquerque Campus
Business Entity Creation or Operation Expenses
Cell Phone Expense Reimbursement
Coffee Break and Refreshment Supplies
Conferences & Training Not Related to an Employee’s Job Duties
Conflicts of Interest problematic-expense-guide-a-to-z/deminimis
De minimis or Immaterial Unallowable Expenses
Debt - Forgiveness of Debt owed to the University
Decorations for Offices and Workspaces
Donor Funds & Donor Intent - Endowed & Non-Endowed Funds
Driver’s Licenses, Passports or other ID Cards
Employee or Former Employee Working as a UNM Contractor
Entertainment Expenses for UNM Employees
Expenses Related to Events Held in an Employee’s Residence
Expenses With No Clear Benefit to the University, or No Relation to an Employee’s Job Duties
Family Members & Friends, Expenses for
Fiscal Agent Arrangements, Allowing use of UNM Accounting systems and/or Personnel
Food/Meals for Virtual Meeting Attendees
Food/Meals/Refreshments at Gatherings where no University Business is Conducted
Gaming Venues & Gaming Entertainment for Employees
Gross Receipts Tax on the Purchase of Goods
Home Cleanup/Repair Related to Hosting University Events in an Employee’s Residence
Honorarium Payments in Exchange for Wages or Consulting Services
Honorarium Payments to Current and Former UNM employees
Identification Cards (ID Cards)
Legal Expenses & Legal Settlements
Loans or Advances to Employees
Meals/Food/Refreshments at Gatherings where no University Business is Conducted
Meals/Food/Refreshments for Virtual Meeting Attendees
Painting of an Office or Workspace on the Albuquerque Campus
Penalties incurred by Employees
Performing Arts Events as Employee Entertainment
Purchasing Goods and/or Services from Employees or Former Employees
Recruiting Expenses after an Employment Offer Letter is Signed
Reimbursements Submitted after 180 Days
Repair & Maintenance to University Buildings, Grounds & Facilities on the Albuquerque Campus
Repair, Maintenance, Services & Supplies for Property Not Owned by the University
Retreats: Personal Entertainment Expenses for UNM Employees
Stipends Paid for Services Rendered
Stolen Personal Items, Replacement of,
Supplies, Repairs, Maintenance & Services for Equipment/Property Not Owned by the University
Team Building Events: Personal Entertainment Expenses for UNM Employees
Theft of Personal Items, Replacement of
Training Not related to an Employee’s job duties
Vehicle Expenses for Privately Owned Vehicles
