Problematic Expense Guide - A to Z
- Replacement of Stolen Personal Items – The payment or reimbursement to an employee, student, individual or organization to replace stolen personal property is a prohibited use of University funds.
- The Reason this is Unallowable - The payment or reimbursement to replace stolen personal property is personal in nature and would therefore constitute a violation of the New Mexico Anti-Donation Law and is specifically prohibited by corresponding University Administrative Policy 4000: Allowable and Unallowable Expenditures, Section 6: Personal Benefit. In addition, these expenses would also most likely constitute unnecessary wasteful spending under State Law. In New Mexico State Auditor statues, waste is defined as “…the act of using or expending resources carelessly, extravagantly, or to no purpose."(NMAC 2.2.2.7(W).
- Possible Allowable Alternatives - Try this Instead:
- If you feel the University was negligent, contact the UNM Risk Services department regarding filing a Tort Claim with the State of New Mexico.
- If a unit has funds available at the UNM Foundation, the Foundation may be able to pay for these expenses directly. With the UNM Foundation existing as a legally separate Non-Profit entity and not a governmental entity like the University, New Mexico government spending restrictions do not apply to funds that are disbursed directly by the Foundation.
- The Reason this is Unallowable - The payment or reimbursement to replace stolen personal property is personal in nature and would therefore constitute a violation of the New Mexico Anti-Donation Law and is specifically prohibited by corresponding University Administrative Policy 4000: Allowable and Unallowable Expenditures, Section 6: Personal Benefit. In addition, these expenses would also most likely constitute unnecessary wasteful spending under State Law. In New Mexico State Auditor statues, waste is defined as “…the act of using or expending resources carelessly, extravagantly, or to no purpose."(NMAC 2.2.2.7(W).
