Problematic Expense Guide - A to Z
- Reimbursements submitted after 180 days - Reimbursements to employees or students not submitted within 180 calendar days after expenses were paid or incurred will not be processed for payment.
- The Reason this is Unallowable – The University considers 180 days a very reasonable amount of time to submit a reimbursement. Reimbursements not submitted within 180 days would specifically violate University Administrative Policy 4000: Allowable and Unallowable Expenditures, Section 4.2: Documentation, and University Administrative Policy 4030: Travel Expenses and Per Diem, Section 2.1, Accountable Plan.
- Possible Allowable Alternatives - Try this Instead:
- For Travel Reimbursements submitted over 180 days after the completion of travel, request a written exception from one of the four listed members of University Leadership listed in University Administrative Policy 4030: Travel Expenses and Per Diem, Section 17: Exceptions.
- For Non-Travel Reimbursements submitted over 180 days after an out-of-pocket expense was incurred, request a written exception from one of the four listed members of University Leadership listed in University Administrative Policy 4000: Allowable and Unallowable Expenditures, Section 16: Exceptions.
- The Reason this is Unallowable – The University considers 180 days a very reasonable amount of time to submit a reimbursement. Reimbursements not submitted within 180 days would specifically violate University Administrative Policy 4000: Allowable and Unallowable Expenditures, Section 4.2: Documentation, and University Administrative Policy 4030: Travel Expenses and Per Diem, Section 2.1, Accountable Plan.
