Journal Voucher

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• Required Information
• Cost Adjustment vs. Transfer vs. Allocation

Emburse Enterprise (Previously known as Chrome River)

The Emburse Enterprise Expense Management Software is used by departments to initiate payments for Travel Reimbursements and Check Requests.

• Emburse may only be used for either Non-Procurement transactions or certain limited Procurement transactions that are specifically exempted from the New Mexico Procurement Code.
  • Allowable Emburse Payment Types can be found in the links below.
• The payment for the purchase of goods and/or services is generally not allowed in Emburse.
  • In general, the purchase of goods and/or services constitutes “Procurement” under State Law, is governed by the State Procurement Code and the UNM Purchasing department and therefore must be paid via P-Card or LoboMart Requsition/Purchase Order instead of Emburse.

Reimbursement for Services Not Allowed

Due to IRS Tax reporting requirements and State Procurement Law, the University WILL NOT reimburse employees for the purchase of services, in Emburse or any other system.  The Purchase of Services must be paid directly to the vendor via either P-Card or Purchase Order and contracted for through the UNM Purchasing department in advance of services being rendered.   

• EMBURSE EXPENSE - Guidelines for Allowable Payments to Individuals (Employees, Students and Non-Employees)
• EMBURSE INVOICE - Guidelines for Allowable Payments to Non-Individuals (Businesses, Non-Profits, Governmental Entities)