Problematic Expense Guide - A to Z
- Building & Grounds Facility Repair & Maintenance on Albuquerque Campus – The payment or reimbursement for construction, maintenance or repair of University facilities on the Albuquerque Campus is a prohibited use of University funds, unless authorized by either the Facilities Maintenance (FM) department or the Facilities Design and Construction (FDC) department.
- Examples – Painting of office or workspace, any work that modifies campus buildings or grounds (such as replacing, modifying, relocating, removing, painting, walls, windows, shelving, flooring, penetration of corridors or ceilings, adding to or dividing existing space, adding or changing keys/locks, any work on building utility systems.
- The Reason this is Unallowable – The UNM Facilities Maintenance department has oversight responsibility over any and all repair and maintenance issues for Albuquerque campus buildings and grounds. The UNM Facilities Maintenance department will generally provide these services for departments, or contract directly with vendors for these services then bill UNM departments directly for the cost. UNM Departments are prohibited from making any alterations to buildings and grounds on the Albuquerque campus. The payment or reimbursement of such costs directly by a UNM department without prior authorization by Facilities Maintenance or Facilities Design and Construction would violate University Administrative Policy 5050: Facility Maintenance, Repair and Alteration, Section 1: General.
- Examples – Painting of office or workspace, any work that modifies campus buildings or grounds (such as replacing, modifying, relocating, removing, painting, walls, windows, shelving, flooring, penetration of corridors or ceilings, adding to or dividing existing space, adding or changing keys/locks, any work on building utility systems.
