Problematic Expense Guide - A to Z

• Painting of an Office or Workspace on the Albuquerque Campus - The payment or reimbursement for services or supplies related to painting an employee’s office or workspace, or any repair and maintenance to University buildings and grounds on the Albuquerque Campus is a prohibited use of University funds, unless authorized in advance by the Facilities Maintenance (FM) department.
  
  
  • The Reason this is Unallowable – The UNM Facilities Maintenance department has complete oversight responsibility over any and all repair and maintenance issues for University buildings and grounds on the Albuquerque campus, including the painting of workspaces. Facilities Maintenance will generally provide these services for departments, or contract directly with vendors for these services then bill UNM departments afterwards for the cost.  UNM Departments are prohibited from making any alterations to buildings and grounds on the Albuquerque campus themselves, including painting.  The payment or reimbursement of such costs directly by a UNM department without going through Facilities Maintenance would specifically violate University Administrative Policy 5050:  Facilities Maintenance, Repair and Alteration, Section 1:  General.