Problematic Expense Guide - A to Z

• Repair & Maintenance to University Buildings, Grounds & Facilities on the Albuquerque Campus - The payment or reimbursement for construction, maintenance or repair of University facilities on the Albuquerque Campus is a prohibited use of University funds, unless authorized by either the UNM Facilities Maintenance (FM) department or the UNM Facilities Design, and Construction (FDC) department.
  
  
  • Examples – Any work that modifies campus buildings or grounds (such as replacing, modifying, relocating, removing, painting, walls, windows, shelving, flooring, penetration of corridors or ceilings, adding to or dividing existing space, any work on building utility systems.
    
    
  • The Reason this is Unallowable – The UNM Facilities Maintenance department and the Facilities, Design and Construction department have complete oversight responsibility over any and all repair and maintenance issues to the University buildings and grounds on the Albuquerque campus. Facilities Maintenance will generally provide these services for departments, or contract directly with vendors for these services then bill UNM departments directly for the cost.  The payment or reimbursement of such costs directly by a UNM department without obtaining advance approval through Facilities Maintenance or Facilities, Design and Construction would specifically violate University Administrative Policy 5050:  Facilities Maintenance, Repair and Alteration, Section 1:  General.