Mileage Rate

The mileage rate that may be claimed when using a privately owned vehicle for University Business is set by the New Mexico Per Diem and Mileage Act. 

The standard mileage rate that MAY be claimed for usage of a privately owned vehicle during calendar year 2016 is $0.54 (fifty-four cents) per mile. 

Departments have the authority to allow any rate up to fifty-four cents per mile, and should communicate to their employees the rate that will be allowed. 

Also, departments are reminded that employees who submit mileage logs to claim reimbursement for business miles driven in their personal vehicle should do so on a monthly basis.  Reimbursements submitted more than 60 days after the end of the month in which the miles were driven will be reported to Payroll to be included as additional taxable compensation to the employee.  The mileage log is available here:  http://ua.unm.edu/resources/mileage-report-010116.xlsx

The table below provides the “timely” submission dates for mileage logs:

Month Business Miles Driven
Due Date
January
March 31
February
April 30
March
May 31
April
June 30
May
July 31
June
August 31
July
September 30
August
October 31
September
November 30
October
December 31
November
January 31
December
February 28/29

The rate noted above is NOT the mileage rate to be used for new employee moving expenses.  For calendar year 2016, the New Employee Moving expense mileage rate is $0.19 (nineteen cents) per mile.  Click on this link for more information about Moving Expenses:  http://ua.unm.edu/moving-expense.html.