Welcome to Unrestricted Accounting, Main!
Unrestricted Accounting, Main is part of the Financial Services Division, and reports to the University Controller. We are responsible for all University main campus and branch campus unrestricted indexes/funds/accounts. We review all purchase requisitions, travel reimbursements and requests for Direct Payment submitted via Chrome River, payroll transactions, and journal entries charged to these unrestricted funding sources. We approve the transactions based on compliance with University policy. Taxation functions including Foreign National transactions, UBIT and GGRT are also handled in our department. We are also responsible for:
- Monthly reconciliation of all University bank accounts
- Accounting functions related to fixed assets and depreciation
- Non-student Accounts Receivable
- Internal Service Center rate review and approval
Listed below are links to some of the UNM Policies often applicable to transactions processed through Unrestricted Accounting.
To link to the UNM Policy Office website for a complete listing of UNM Policies, click here.
Section 2000; Administration:
- Policy 2000: Responsibility and Accountability for University Information and Transactions
- Policy 2170: Honorarium Payments
- Policy 2440:
- Internal Service Centers
- Policy 2480: Incentives to Program Participants
- Policy 2615: Non Standard Payment Processing
Section 3000; Personnel:
- Policy 3235: Staff Recognition and Awards
Section 4000; Procurement:
- Policy 4000: Allowable and Unallowable Expenditures
- Policy 4020: Moving Expenses
- Policy 4030: Travel
- Policy 4040: Employee Recruitment Expense Reimbursement
- Policy 4310: Inter-Departmental Sales
- Policy 4320: Purchasing Goods Off Campus
- Policy 4325: Purchasing Services From Independent Contractors
Section 6000; Business Management:
- Policy 6010: University Business Activities
Section 7000; Fiscal Management:
Document Processing Goals
All payment requests and journal voucher routed to Unrestricted Accounting – Main for review and approval are processed on a “first-in, first-out” basis, unless special approval for expedited handling has been requested and received. Please understand that we process thousands of requests every month, and yours will be processed as quickly as possible; only in extraordinary circumstances will expedited handling be allowed.
To help ensure the quickest turnaround possible, please be certain that the transaction is thoroughly explained and documented (including a valid UNM business purpose), all appropriate backup is included, and correct account codes are used. Failure to do so will surely cause delays in processing, and may require that the document be returned for correction.
Our goal is to review properly prepared requests in the time-frames noted below. Please be aware that requests which also require Taxation review may fall outside of these processing goals, due to additional documentation that is often required.
Will be reviewed by accounting staff within three (3) business days after arriving in Unrestricted Accounting – Main approval queue Z128.
JVs that are in queue Z128 by the FSM month-end deadline (typically 5:00 pm on the last business day of the month) will be reviewed prior to the final month-end close at 5:00 pm on the second business day of the following month.
Will be reviewed by accounting staff within three (3) business days after arriving in the Unrestricted Accounting – Main approval queue in LoboMart. PRs do not route to our queue until all necessary departmental approvals have been completed.
If any additional documentation requested is not received within 5 business days of UA staff’s original request, the Purchase Requisition will be disapproved in LoboMart, and will have to be resubmitted.
PR assignments among UA staff can be viewed here: http://ua.unm.edu/Contact Us/staff.html.
Will be reviewed by Unrestricted Accounting – Main staff within three (3) business days after the request routes to the Unrestricted Accounting – Main approval queue. If any additional information requested is not received within five (5) business days of the original request, the request will be returned to the initiator. As a courtesy, two (2) days following the original request for information, a reminder request will be made, if the information has still not been received at that time.
Will be reviewed by Unrestricted Accounting – Main staff within one (1) business day after being submitted via the online form.
These and other Payroll related documents requiring our review will be reviewed by Unrestricted Accounting – Main staff within one (1) business day after being received in our office.
Will be reviewed by Unrestricted Accounting – Main staff within one (1) business day after being received in our office.
We will strive to meet or exceed these goals, but please be advised that in periods of heavy document flow, or when staff is on vacation, etc., this may not be possible. We appreciate your understanding.