New Employee Relocation Allowance

 

Please note:  Effective May 1, 2019, the University will no longer reimburse new employees for out of pocket moving expenses.  Additionally, PCard may no longer be used to pay for employee relocation expenses.  Due to tax law changes under the Tax Cuts and Jobs Act of 2017, the Lump-Sum Payment is now the only available option.  As a result of this tax law change, all moving and relocation expenses are now taxable income to the employee and will be reported on Form W-2, and subject to applicable tax withholding. 

 

The University has established policy number 4020 “Moving Expenses and Relocation Allowances” in the University Administrative Policies and Procedures Manual, or “UAPPM”, detailing the process for paying a relocation allowance to cover moving expenses for eligible new employees.

As per the policy, hiring officers may negotiate a lump-sum “relocation allowance” payment for certain new employees meeting the criteria outlined in the policy.  This payment is paid through Payroll, with applicable taxes withheld, on the employee’s first payroll distribution, or as soon thereafter as practicable depending on the final submission of the request to Payroll.  The form that must be completed, signed, and submitted to the Employment Area in order to generate the payment is located here: Relocation Allowance Request Form.  Under this option, no receipts are required to be submitted.  

Section 4 of the Policy also allows for the Moving Carrier expenses to be paid directly by UNM, reducing the relocation allowance by this amount. 

The net relocation allowance will be paid by Payroll after the employee’s official start date on the normal payroll cycle, after all approvals are completed.

For more information, please see the New Employee Relocation Allowance Policy 4020:  https://policy.unm.edu/university-policies/4000/4020.html